How to write a letter in Spanish

How to write a letter in Spanish

Updated October 27, 2022

Writing a letter in Spanish is quite simple once you know the structure and purpose of the letter. The important thing is to maintain cordiality, clarity, grammar and spelling, whether the document is formal or informal.

How to write a letter in Spanish step by step

In general, the structure of a letter in Spanish is usually quite similar to a letter in English. Let’s see:


The heading of the letter is the structure that shows the place and date where it has been written, as well as indicating the person to whom it is addressed.

Place and date

It indicates the place from where you are writing. As for the date, the format is day, month, year.


For formal letters, the expression is generally used:

Estimado / Estimada, (Name).

In the case of a person with a university degree, the following is used:

Lic. / Dr. / Dra. (or the corresponding title), (name).

And if you know his/her position within the organization, you place it on the bottom line.

Lic. Carla Torres.

Directora de Recursos Humanos.

In the case of informal letters, it is sufficient to place:

Hello, (name).

In case you do not know the name of the person to whom the letter is dedicated, you place:

Estimados señores:

Universidad de Barcelona.

(or just mention the name of the organization)

Body of the letter


The salutation is the paragraph before the body of the letter. It consists of an introduction to capture the reader’s attention and good disposition.


  • Receive cordial greetings, the reason for this letter is to ….
  • Good afternoon, the reason for this letter is to apply for the job offer that you published on LinkedIn.

Text (the body itself)

The body of the letter consists of the development of the idea, the presentation of your approach. It should be polite, precise and express everything you wish to consult or inform in short and precise paragraphs. 

It is recommended to indicate when you attach files or links.


You then proceed to offer a cordial greeting and say goodbye.


  • Thank you in advance and waiting for a prompt response.
  • Best regards.
  • I bid you farewell, hoping that the situation can be solved.
  • I remain attentive to your prompt response.


In this part of the letter, you must indicate your name and position. Occasionally, contact information is also included.


Mario Gomez

Departamento de Finanzas


Now that you know the structure of a letter in Spanish, start practicing!

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May 24, 2022 by The Bright Lingua Team

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